Evacuation Planning For Commercial Events


If you’re planning an event, you already know there’s a myriad of things to think about to ensure everything goes smoothly. But there’s one thing you can’t overlook: how to get everyone out safely if there is an emergency.

How we help you plan for your event

Whether you’re planning a short show or a long conference, preparation is key.

In addition to delivering evacuation equipment to your venue, we can stay on site for the duration of your event. This means there will always be somebody present with the knowledge and skills required to evacuate individuals with mobility impairments from your premises.

Alternatively, if you are planning a longer event like a trade show or a sporting tournament, you may prefer pairing an equipment-only rental with our training sessions. With these sessions, you can empower your team to safely evacuate individuals in an emergency, and even teach other staff members to do so.

Regardless of the option you choose, we always thoroughly assess your venue beforehand in order to establish your evacuation requirements.

Assessing your evacuation equipment needs

First, we gather as much information as we can about the venue your event will be held in. We ask questions about the number of floors and basements, whether there are any lifts in the building, how many sets of stairs there are, what shape they are and whether they have weight limits. Spiral staircases, for instance, require specific evacuation chairs. We also look at whether your equipment will be used for ascending as well as descending. Some stair climbers can accommodate wheelchairs, meaning they can be used in buildings without lifts for general accessibility purposes as well as emergency situations.

Next, we assess the type of event you are planning. The size and nature of an event can change the type of equipment we recommend. We also look at the length of your event – whether this is days or just hours – so that we can recommend the most cost-effective solution. If you are running a fairly short event and do not have staff on site who are trained in using the equipment, it may be better for us to remain on site for the duration. However, if you are running a long event (several days or even weeks) we may recommend an unmanned rental and training sessions for staff members of your choosing.

Finally, we learn everything we can about the needs of your end users. Are they wheelchair users? If so, are their wheelchairs powered or self-propelled? Are they completely reliant on it, or can they move without it? Can they self-transfer to and from a wheelchair? This information helps us recommend the correct evacuation equipment for each individual. For example, some individuals have custom wheelchairs and would be at a disadvantage if they had to leave it behind in an emergency. In this case, we would recommend evacuation equipment that accommodates wheelchairs.

If your end users do not need wheelchairs, do they require any other mobility aids (crutches, a walking frame, etc)? And what are their health conditions or mobility impairments? We require this information because every individual has different needs. The needs of a heavily pregnant person, for instance, differs greatly from that of a lifelong wheelchair user.

Ensuring peace of mind at your event

At Evacu8, we believe that each event is unique – and so are the safety needs that come along with it. That’s why we go the extra mile to understand your venue inside and out, tailoring our equipment and services to your specific requirements.

With our on-site support or comprehensive training sessions, you’re equipping your team with the confidence to handle any situation. You’re also ensuring that your guests are in safe hands – regardless of their mobility needs.

Got an event coming up? Contact us to see how we can help.